E-Tender Software

Companies Module

1. Companies are registered to the system by obtaining the necessary information.
2. E-mail and the defined cell number shall be active.
3. User name must be unique and each company must have 1 registry. User name can be e-mail or phone number.
4. If more than one e-mail address is going to be used for communication, other e-mail addresses must be written to the e-mail address section by separating them with a comma.
5. The category of the company’s products must be done, thus the company will be informed by the system when a relevant demand is made.
6. For all company transactions, an informative mail is sent to the purchasing agents of the company.
7. The company can enter to the system via an entry code sent to the defined cell phone.

User Module

1. It is the section where the users of the system are defined.
2. Users are registered to the system by entering systemic information such as user name, password, e-mail, cell phone number. User must use his/her e-mail or cell phone actively.
3. Users are registered via assigning to a defined branch or a group with authorization definition.
4. User groups are defined.
5. Authorization of these groups are defined.
6. The user can only make transactions as much as the appointed authorization of the group which he/she is defined into.
7. User can enter the system via an SMS code sent to his/her cell phone.

Mail Module

1. It is the module where opened requests via the system and where e-mails sent via the system are followed up in terms of company and user date.
2. After your mass mail service information are defined to the system your hourly e-mail sending process is defined and that mail will be sent until the determined time/date. You will not be black listed.
3. All mails within the system are gathered in one pool and sent in one minute or one hour intervals.
4. E-mails are sent via the templates defined within the system.
5. You may send mass mails to companies form this module.

SMS Module

1. It is the module where the demands opened via the system and where SMS’s sent via the system are followed up in terms of company and user date.
2. To use this feature, you have to purchase mass SMS service.
3. You may send mass SMS to companies.

Templates Module

1. It is the section where mail templates sent via the system are prepared and managed.
2. Announcements and news can be publiched within this module for  footnote section.

System Module

1. It is the section where constraints and variables about the system are defined.
2. You may, change your mail server settings,
3. Make branch definitions
4. Manage demand status processes
5. Manage user groups and
6. Make unit and exchange rate definitions within this section.

E-Tender Project Completion

General Notes;

1. The filed request is reached to companies after the approval of the authorized person and after the purchasing personnel sends it to request.
2. The tender will be removed at the defined date and hour.
3. Timing processes are made by the purchasing personnel.
4. If the proposed offer is faulty, a demand to erase the faulty offer is formed for authorized personnel. No amendments or erasure can be conducted on externally given offers.
5. Companies can view their offers on their own user panel.
6. When companies enter, they can view active tenders and after selecting the tender and reading and approving the quality specs to give an offer, the company may fill the tender/offer form and send it.

Request Module

1. It is the section where information about the requested product and services are recorded.
2. A request opens up subject to a categorizing system so as to integrate with the companies for requested products or services.
3. Quality specifications are defined for the requested product/service. E-mail and SMS are sent to relevant companies. After granting approval to quality specifications, the company can send its offer.
4. Request is grouped with regard to archiving logic in itself.
5. Request is open or close for bidding according to its Active/Passive condition
6. Placed bid can only be seen after at least 1 revised proposal request over the best price.
7. Limitless revised offers can be sent.
8. E-mail and SMS are sent to the company about the purchase after the general manager’s approval by abiding the approval mechanism by request item basis.
9. Refund can be conducted from offer report transactions.
10. Signature commission is defined before preparing offer prescribed archive document and printed afterwards.